Lease Administrator Mx-Co-Ec

As a

Lease Administrator MX-CO-EC

in the Expansion function, together with the controlling and legal team, you are responsible to secure contract execution, documentation and support the Leasing and Legal team with contract handling and documentation.

You maintain the administration of the contracts, physically and in LIMA (H&M's Lease Administration System).

You set the strategy for documentation handling and rental payment follow-up.

You collaborate with group, regional and market expansion to provide data, key dates, notices, analytics, and assist them to manage the portfolio from an administration perspective.

This hybrid role reports into our Regional Senior Lease Administrator and is based out of Mexico City, MX.

Working at H&M means no two days are ever the same, but a typical day will include the following responsibilities

Coordinate and secure routines for contracts and document handling

Ensure all contacts are signed correctly and follow up on contract execution

Advise on missing data or information to secure 100% data accuracy in LIMA and other systems

Responsible for the internal and external transmittal of odd documents, reports and notices when needed

Provide data audits on co-tenancy, key dates, rent terms and any other relevant info required by the markets, region or internal departments

Partner with legal, controlling, accounting, facilities, construction, regional & market teams as required to verify lease information and provide support as needed

Secure that payments are made correctly by providing the relevant info to the accounting department

Coach and train the expansion functions for correct data input and system management

Understand the routines and way of working for other expansion functions

Undertake data audits on co-tenancy, key dates, rent terms, etc.

Set the strategy for documentation handling and signatures

Set strategy for data loads and rental payments together with controlling

Create and implement routines for contract execution

Continuously stay up to date on Group routines and propose improved ways of working

Develop supporting documentation to assist your markets best way of working

Collaboration with the controlling team in Group, Region and Markets, as well as with lease managers and other functions in their way of working

Understand the accounting routines and relevant timelines for payment

Collaborate with other departments to provide, verify or confirm lease data

Handle monthly rent invoices and prepare gross sales information for rent payments

May perform other activities related to the position

Additional Accountabilities :

Prepares Annual Rent Budgets and Quarterly Forecasts for Real Estate Portfolio

Reviews, analyzes, recommends and implements solutions to decrease rent related costs

Construction Allowance, Late Delivery Fee Collection

Who You Are :

Bachelor's Degree in Business Administration, or equivalent work experience in related field

3+ years of previous experience in a high-volume lease administration department or external firm working with legal documentation and contract management

Proven record of legal and numerical understanding

Legal and / or contract management skills

Organized and structured

Accounting and / or numerical skills

Teamwork and collaboration

Knowledge in MS Office, more specifically Outlook, Excel, PowerPoint and MS Teams.

Strong control and administration of documents and routines for securing a good governance process to avoid missing information

Extremely organized in your way of working, are thorough in your processes and have attention to detail

Enjoy teamwork and effectively collaborates with a group of diverse people in order to achieve set goals and targets

Work effectively in a fast-paced work environment while managing various tasks at once and have a ''can-do'' attitude

Inclusive, positive, open to feedback, willing to multitask and learn on the job

Fluent in Spanish and English

Why You'll Love Working at H&M

We value diverse backgrounds, including but not limited to race, ethnicity, gender, age, religion, sexual orientation, and disability

We pride ourselves on being a values-driven organization, guided by our 7 unique values that have been part of our success story for over 75 years

You'll have access to our Colleague Resource Groups (CRGs) to find community and networking opportunities among colleagues

We are an inclusive company where you're encouraged to be yourself at work

You will have access to a large global talent community, where career growth and aspirations have no limits

We believe in supporting your overall wellbeing and offer comprehensive benefits

You'll be able to express your personal style with our employee discount at H&M and COS.

• This job posting highlights the most critical responsibilities and requirements of the job and is not all-inclusive.

There may be additional duties, and responsibilities assigned for this job at the company's discretion.

Location

Get directions to this location on Google Maps.

#J-18808-Ljbffr