Executive Assistant

We're seeking a highly organized and detail-oriented EA to support their Founder & CEO.Key ResponsibilitiesCalendar & Scheduling ManagementRegularly review 1-3 weeks ahead for conflicts and proactively resolve themSchedule, reschedule, and cancel meetings as neededSet up reminders and follow-ups for important meetings and deadlinesEnsure CEO is prepared for meetings (research, send pre-reads, agenda, etc.)Inbox & Communication ManagementMonitor, filter, and respond to emails on CEO's behalf when appropriateDraft professional emails and messages as neededFlag urgent emails and ensure timely responsesAssist in managing personal and professional correspondenceTask & Project ManagementTrack and follow up on action items from meetingsMaintain and update task lists in ClickUpCoordinate projects with other internal team members or and external vendorsAdministrative & Financial SupportProcess expense reports and reimbursementsPay bills and track payment deadlinesReconcile credit card statements and categorize expensesResearch & PlanningResearch accommodations and book travel (flights, hotels, transportation)Confirm hotel check-ins and ensure smooth travel arrangementsMake restaurant reservations and research venues for meetings / eventsResearch existing and potential clients (background, industry, business updates)Tech & Tools ProficiencyExperience with iMessageFamiliar with productivity and communication tools like : ? GSuite (Gmail, Calendar, Drive, Docs, Sheets)ClickUp or similar task management softwareChatGPT, Google Transcription, and other AI toolsSoft Skills & QualitiesHighly proactive - anticipates needs and takes initiativeDetail-oriented - catches small details that others may missEager to learn and continuously improveResourceful - able to find solutions independentlyTrustworthy & discreet - handles confidential information with integrityExcellent written and verbal communication skillsProblem solver - thinks critically and finds creative solutionsStrong prioritization skills - manages multiple tasks efficientlyRequirements2 years of experience in an executive assistant roleExperience assisting both professional and personal matters with discretionExcellent C1 level English written and verbal communication skillsAbility to do self-directed work independentlyProficiency in Google Workspace, ClickUp, or similarExperience working in FinTech is a huge plusNice to Have (Bonus Skills)Experience supporting a CEO, executive, or entrepreneurBackground in sales or customer experience is a nice to haveUnderstanding of accounting / bookkeeping conceptsBasic social media management (LinkedIn posts, engagement, etc.)Event planning or coordination experienceBenefitsPosition : Executive Assistant (FinTech)Salary Range : $1000-$2000 USD + bonusWorking Hours : Flexible, but availability during CEOs operating hours.Payment Frequency : MonthlyType of Contract : Independent ContractorOnly CVs in English will be considered to participate in the process.