Executive Support Assistant

Job Description

As a key member of our team, you will be responsible for providing exceptional support to our clients and colleagues. Your primary role will involve receiving and directing incoming calls , greeting clients and vendors, and coordinating their visits with the appropriate staff members. You will also be responsible for maintaining the appearance of our reception, conference room, pantry, and common office areas.

In addition to these responsibilities, you will be tasked with opening, sorting, and distributing incoming correspondence , signing for and tracking packages, and preparing refreshments for client meetings. You will also be responsible for ordering office and pantry supplies, coordinating and maintaining office space, telephone lists, security badges, and office keys.

Furthermore, you will serve as the main point of contact for building management and local vendors, assist with coordinating office events, and perform general office work for Operations, HR, Recruitment, and Managers as needed. You will also work directly with local divisions to assist with project needs and act as a point of contact for equipment / services / operations issues in the office.

Required Skills and Qualifications

• Creative thinker - You are curious and unafraid to ask questions.
• Hard worker - You are industrious and diligent in everything you do.
• Innovator - You are willing to initiate changes and introduce new ideas.

Benefits

We offer a comprehensive benefits package including medical, dental, and vision insurance, 401k matching, membership to child-care providers, and other perks. You even get your birthday off because we're stoked that you were born.

Others

We believe that every single employee should have a voice and contribute to the amazing services we offer our clients. We provide equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.