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Executive Assistant (FinTech)
SurMexico City, CDMX, MXHace 3 días
Tipo de contrato
- Teletrabajo
- Quick Apply
Descripción del trabajoMonitor, filter, and respond to emails on CEO’s behalf when appropriate Draft professional emails and messages as needed Flag urgent emails and ensure timely responses Assist in managing personal and professional correspondence Track and follow up on action items from meetings Maintain and update task lists in ClickUp Coordinate projects with other internal team members or and external vendors Process expense reports and reimbursements Pay bills and track payment deadlines Reconcile credit card statements and categorize expenses Research accommodations and book travel (flights, hotels, transportation) Confirm hotel check-ins and ensure smooth travel arrangements Make restaurant reservations and research venues for meetings / events Research existing and potential clients (background, industry, business updates) Experience with iMessage Familiar with productivity and communication tools like : ○ GSuite (Gmail, Calendar, Drive, Docs, Sheets) ClickUp or similar task management software ChatGPT, Google Transcription, and other AI tools Highly proactive - anticipates needs and takes initiative Detail-oriented - catches small details that others may miss Eager to learn and continuously improve Resourceful - able to find solutions independently Trustworthy & discreet - handles confidential information with integrity Excellent written and verbal communication skills Problem solver - thinks critically and finds creative solutions Strong prioritization skills - manages multiple tasks efficiently 2 years of experience in an executive assistant role Experience assisting both professional and personal matters with discretion Excellent C1 level English written and verbal communication skills Ability to do self-directed work independently Proficiency in Google Workspace, ClickUp, or similar Experience working in FinTech is a huge plus Experience supporting a CEO, executive, or entrepreneur Background in sales or customer experience is a nice to have Understanding of accounting / bookkeeping concepts Basic social media management (LinkedIn posts, engagement, etc.) Event planning or coordination experience
We're seeking a highly organized and detail-oriented EA to support their Founder & CEO.
Key Responsibilities
Calendar & Scheduling Management
- Regularly review 1-3 weeks ahead for conflicts and proactively resolve them
- Schedule, reschedule, and cancel meetings as needed
- Set up reminders and follow-ups for important meetings and deadlines
- Ensure CEO is prepared for meetings (research, send pre-reads, agenda, etc.)
Inbox & Communication Management
Task & Project Management
Administrative & Financial Support
Research & Planning
Tech & Tools Proficiency
Soft Skills & Qualities
Requirements
Nice to Have (Bonus Skills)
Benefits
Position : Executive Assistant (FinTech)
Salary Range : $1000-$2000 USD + bonus
Working Hours : Flexible, but availability during CEOs operating hours.
Payment Frequency : Monthly
Type of Contract : Independent Contractor
Only CVs in English will be considered to participate in the process.
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Executive Assistant • Mexico City, CDMX, MX