Executive Assistant...

Disclaimer : Please note that only CVs submitted in English will be considered. Profiles not provided in English will not be taken into account.

Aviso : Tenga en cuenta que solo se considerarán las hojas de vida presentadas en inglés. Los perfiles que no se envíen en inglés no serán tenidos en cuenta.

Join a dynamic and successful investment company based in the vibrant city of Miami! This established firm operates at the intersection of global finance and luxury lifestyle, with leadership that maintains an international presence and travels frequently between multiple prestigious locations.

This is an exceptional opportunity for a seasoned Executive Assistant to provide comprehensive support to busy executives in a fast-paced, global investment environment. Youll be the right-hand person managing both personal and business administrative functions, from complex international travel coordination to technology troubleshooting and vendor management.

This role offers the perfect blend of traditional EA responsibilities with modern technology integration, allowing you to leverage AI tools and cutting-edge platforms while building meaningful relationships with high-level executives.

Job Highlights

Hourly Rate : The equivalent of $11.0 USD per hour in the applicants local currency

Number of Paid Hours Per Week : 40 hours per week, 5 days per week

Schedule : Flexible schedule with availability across time zones when needed

Client Timezone : Eastern Time (Miami-based)

Work Arrangement : Work from home

Contract : Independent Contractor

Side Note : Since this is a permanent work-from-home position and the arrangement is that of an Independent Contractor, the selected candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Responsibilities

Coordinate complex international travel arrangements across multiple time zones and residencesManage personal affairs and logistics for executives and their familiesConduct business research and provide analytical support for investment activitiesHandle booking and coordination for airlines, accommodations, and premium servicesOrganize and maintain digital files using Microsoft 365 and SharePoint systemsImplement and manage organizational systems using tools like NotionProvide technology troubleshooting support across various devices and platformsMaintain strict confidentiality while handling sensitive information and financial transactionsCommunicate effectively with diverse vendors and service providers in the Miami marketRespond to urgent matters during executive travel, including evenings and weekends when necessaryAnticipate needs and proactively solve problems before they arise

Requirements

5+ years supporting C-suite / senior principals (not just general admin / ops), with concrete examples of proactive problem-solving and anticipation (e.g., rescheduling conflicts in flight, pre-booking ground transport, briefing notes prepared without being asked).Communication : Native or near-native English fluency. Spanish proficiency is a valuable plusAdvanced proficiency with Microsoft 365 suite, SharePoint, and modern productivity toolsExperience with organizational platforms like Notion or similar project management systemsStrong technology troubleshooting abilities and comfort with new digital toolsProactive mindset with exceptional problem-solving and critical thinking skillsHigh level of curiosity, intelligence, and ability to learn quicklyDemonstrated ability to maintain absolute confidentiality and discretionFlexibility to work across different time zones and adapt to changing schedulesComfort with AI tools like ChatGPT for translation, communication, and efficiencyPreference for candidates with several years of stable employment historyAbility to handle credit card transactions and financial coordination (no banking access required)

Independent Contractor Perks

HMO Coverage for eligible locations

Permanent work from home

Immediate hiring

Steady freelance job

Reminder

Disclaimer : Please note that only CVs submitted in English will be considered. Profiles not provided in English will not be taken into account.

Aviso : Tenga en cuenta que solo se considerarán las hojas de vida presentadas en inglés. Los perfiles que no se envíen en inglés no serán tenidos en cuenta.

APPLICATIONS WITH COMPLETE REQUIREMENTS WILL BE PRIORITIZED.

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