Executive Assistant (Real Estate)...

Title : Executive Assistant

Position Type : Full-time

Working Hours : U.S. hours

About Pavago

Pavago is hiring on behalf of one of our clients. We are seeking an experienced Executive Assistant who can manage high-volume communication, keep operations organized, and support business workflows. This role requires a combination of administrative precision, operational oversight, and the ability to handle sensitive information with professionalism.

Responsibilities

Inbox Management (Gmail)

• Monitor a high-volume Gmail inbox and ensure important emails are flagged and prioritized
• Draft responses, manage follow-ups, and handle communication with accuracy
• Gradually take full ownership of inbox communication management

Calendar & Meeting Coordination

Document Handling

Task & Project Tracking (ClickUp)

Research

Vendor & Expense Coordination

Required Expreince and Skills

What Makes You a Perfect Fit

What Does a Typical Day Look Like?

Your day may start with reviewing a high-volume inbox in Gmail, flagging urgent messages, and drafting responses. You will coordinate meetings, update the calendar, and confirm travel details when required. Throughout the day, you’ll manage documents such as contracts, permits, and LLC filings, while updating tasks and deadlines in ClickUp. You may also research landowners or market data, prepare findings, and communicate with vendors to coordinate property-related expenses. As you become more integrated into the role, you’ll gradually take on higher-level operational tasks, becoming a trusted right hand in managing both administrative and business operations.

Interview Process

1. Initial Phone Call : Engage in a brief conversation to understand your experience and suitability for the role.

2. Video Interview : Delve deeper into your professional background and assess your skills in a 30-minute call.

3. Final Interview : Have a comprehensive discussion with our client to ensure mutual alignment.

4. Background Checks : Conduct swift verification of your references and past employment details.

Ready To Apply?

If you are an experienced Executive Assistant with strong organizational skills, business acumen, and the ability to manage multiple priorities, we’d love to hear from you.