Executive Assistant (English Fluent) [Aplicar en 3 Minutos]...

Executive Assistant

You will serve as the primary point of contact for internal and external communications on all matters pertaining to the Office of these C-levels. You will also act as a liaison to the board of directors and senior management teams, organize and coordinate executive outreach and external relations efforts and oversee special projects.

Responsibilities

• Complete a broad variety of administrative tasks for the CRO / CFO including : managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas.
• Provide a bridge for smooth communication between the CRO / CFO and internal departments. Manage CRO / CFO travel budgets & maintain a monthly log of all expenses and allocations.
• Coordinate and manage the company's participation in all global external conferences; ticket purchases; accommodation & flight management.
• Coordinate and manage internal monthly management meetings, global quarterly KIKs and K2s annual employee reward trip; sourcing venues; compiling agendas / activities; arranging accommodation; flight management & all clerical needs.
• Assist the extended K2 executive team, including the Chief People Officer.
• Format information for internal and external communication - memos, emails, presentations & reports.
• Conduct research, collect and analyse data to prepare reports and documents.
• Negotiate company rates with suppliers and maintain supplier relationships.
• Devise and maintain filing systems.
• Record, transcribe and distribute minutes of monthly investor Board meetings.
• Review operating practices and implement improvements where necessary.
• 5% attend to any miscellaneous office / business needs. (Office furniture removals, clerical needs, parking licenses, supplies)
• 5% private PA duties. (Private house management)
• Maintains discretion and confidentiality in relationships with all board / executive team members.

Required :

This job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities at any time.

K2 Partnering Solutions is an equal employment opportunity / affirmative action employer. We do not discriminate on the basis of an individual’s actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws. Our team is dedicated to this policy with respect to all terms and conditions of employment, including recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.