Legal Operations Project Associate

Main Responsibilities

• Project Management
• Lead and coordinate legal operations projects across business groups, including technology implementations, process improvements, and reporting initiatives.
• Develop project plans, timelines, and stakeholder communications to ensure successful execution.
• Collaborate with Legal, Finance, IT, and HR teams to align project goals with business priorities.
• Monitor project progress, identify risks, and implement mitigation strategies.
• Vendor & Spend Management
• Oversee vendor onboarding and compliance processes in partnership with AP and SimpleLegal.
• Manage timekeeper approvals, invoice audits, and matter creation workflows.
• Analyze vendor performance and spend data to identify cost-saving opportunities.
• Develop and refine vendor-related policies and procedures.
• Reporting & Data Integrity
• Design and deliver reports and dashboards to support legal operations and leadership decision-making.
• Ensure accuracy and consistency of data across systems (SimpleLegal, ServiceNow, SharePoint).
• Conduct regular audits and implement data governance best practices.
• Identify trends and insights to inform strategic planning and operational improvements.
• Contract Administration & Intake
• Manage legal request intake via ServiceNow, ensuring timely triage and assignment.
• Support contract lifecycle management, including execution, retention, and client communications.
• Develop and maintain contract templates and playbooks in collaboration with legal teams.
• Communications & Stakeholder Engagement
• Develop internal communications strategies to support legal operations initiatives.
• Facilitate training and onboarding for legal tools and processes.
• Serve as a liaison between Legal Operations and internal / external stakeholders.

Knowledge / Experience Required

Behaviors that can help you succeed at Orbia :