Accounts Payable Clerk

Summary of Position :

The Accounts Payable (AP) Clerk will report into the Accounts Payable Supervisor and be responsible for day-to-day accounting functions of a Shared Service Center including, but not limited to, accounts payable, Travel & Expense (T&E), credit card program administration, banking transactions, prepaid expenses, accruals, journal entries and payment entries. The AP Clerk will be responsible for assisting in the month-end close and audit process and reconciling select balance sheet accounts on a monthly basis. The AP Clerk is required to work onsite at Vapotherm's medical device manufacturing facility in Tijuana, MX and communicate both verbally and written in Spanish and English at a B2 level or higher.

Primary Responsibilities :

• Review, verify, process, and match vendor invoices to purchase orders and receipts, ensuring that all invoices are accurate and properly coded.
• Process International intercompany AP invoices, transactions and currency conversions.
• Generate weekly check, ACH and wire payment runs to vendors, ensuring payments are made within company guidelines and deadlines.
• Maintain organized and accurate records of all AP transactions.
• Assist with year-end tax reporting for accounts payable, including preparation of 1099 forms (for U.S. companies) and other tax filings.
• Communicate with vendors and supply chain regarding discrepancies, payment inquiries, and issues. Resolve any issues in a timely manner to maintain positive vendor relationships.
• Administrate company’s T&E program in compliance with company policies. Process expense reports, verify approvals & coding, ensure timely reimbursements and reconciliation to the GL.
• Administrate company’s credit card program including card maintenance, balance monitoring, reporting, coding and reconciliation to the GL.
• Complete payment entries, bank reconciliations and cash reporting analysis.
• Assist in the month-end close process by completing balance sheet reconciliations, accruals and journal entries, AP-related adjustments. Ensure all AP transactions are recorded accurately before month-end close.
• Assist in the year end auditing process.
• Assist with identifying inefficiencies or errors in the accounts payable process and recommend improvements to increase efficiency.
• Assist AP Manager on an as needed basis.

Position Requirements - Education, Knowledge, Years of Experience, etc. :