Executive Assistant (Medical)

Executive Assistant

Location : Remote

Role : Full-Time

We’re seeking a highly organized, proactive Executive Assistant to support a founder overseeing multiple businesses and a large, fast-moving team. This role blends operations, project management, and communication — turning chaos into clarity, ensuring follow-through, and building the systems that keep everything running smoothly.

You’ll manage day-to-day execution, organize documentation and data, maintain visibility across key projects, and serve as a force multiplier to the executive’s productivity and bandwidth.

Operational & Project Management

Oversee and track multiple ongoing initiatives across departments using ClickUp, ensuring deliverables, deadlines, and ownership are clear.

Build and maintain SOPs, documentation, and internal knowledge bases (Notion or similar) that standardize workflows and improve team clarity.

Conduct research and development on outsourced tasks, tools, vendors, and new business ideas — summarizing findings into clear insights and next steps.

Maintain and update KPI dashboards across departments (Google Sheets, Airtable, or similar).

Analyze trends, highlight bottlenecks, and surface insights to improve operational performance.

Help standardize data reporting processes to ensure accuracy and consistency across business units.

Support light bookkeeping and accounting — including expense tracking, payroll coordination, and invoice organization.

Liaise with the accounting team to ensure financial data is reconciled and documented properly.

Operate with high initiative and accountability, driving projects forward without constant direction.

3+ years of experience as an Executive Assistant, Operations Manager, or Project Coordinator in a fast-paced environment.

~ Strong command of Notion, ClickUp, Google Sheets, and other organizational tools.

~ Analytical and tech-fluent — able to interpret data and implement process improvements.

~ Demonstrated initiative, work ethic, and confidentiality in working directly with senior leadership.

Love building systems, documenting processes, and keeping projects organized.