Portfolio Associate, PMO

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Join Thermo Fisher Scientific as a Portfolio Associate and support cross-functional PMO portfolio operations that enable our customers to make the world healthier cleaner and safer. This role will assist and provide backup support to the Portfolio Analyst by helping maintain portfolio data support reporting cycles coordinate project documentation and ensure portfolio management tools are accurate current and used consistently.

The Portfolio Operations Associate will work closely with the PMO Finance Technology Groups Portfolio Leads Project Managers and other stakeholders to gather validate and organize portfolio and project data. This role supports the day-to-day execution of portfolio operations including Planview data maintenance and reporting coordination dashboard support documentation and process improvement.

This is a hands-on operational support role focused on data accuracy reporting readiness and process discipline. The role does not own portfolio strategy investment decisions financial approvals savings targets or intake prioritization.

Key Responsibilities

• Assist with the coordination of portfolio and project activities to ensure alignment with PMO and organizational objectives

• Support the Portfolio Analyst with Planview administration data maintenance reporting and user support

• Help Project Managers maintain accurate portfolio information including schedules milestones budgets risks resource data financial fields and status updates

• Support monthly and quarterly reporting activities by assisting with data collection validation reconciliation follow-up and documentation

• Gather review and organize portfolio and project data for management reporting and governance forums

• Prepare and distribute standard portfolio reports dashboards data extracts and project documentation

• Monitor data quality and follow up with project managers Portfolio Leads Finance and other stakeholders to resolve gaps or discrepancies

• Maintain project and portfolio documentation including schedules risk logs action item trackers job aids and standard operating procedures

• Support consistent use of portfolio management tools processes and reporting standards

• Assist with user training onboarding and first-level support for Planview and related portfolio processes

• Support continuous improvement initiatives within the PMO including reporting automation process simplification and data quality improvements

• Provide backup support to the Portfolio Analyst as needed

Key Skills and Competencies

• Strong attention to detail and commitment to data accuracy

• Strong organizational follow-up and time management skills

• Ability to gather validate analyze and present project or portfolio data

• Working knowledge of project management portfolio operations or PMO processes

• Experience with portfolio or project management tools such as Planview preferred

• Strong Excel and reporting skills; experience with dashboards or reporting tools preferred

• Basic understanding of budgets forecasts actuals risks schedules and project documentation

• Clear written and verbal communication skills

• Ability to work collaboratively with project managers Finance Technology Groups and PMO stakeholders

• Process-oriented mindset with a focus on consistency continuous improvement and operational excellence

As part of the Thermo Fisher Scientific team youll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the worlds toughest challenges like protecting the environment making sure our food is safe or helping find cures for cancer.

REQUIREMENTS:
Bachelors Degree required experience required in project management or coordination preferred
Preferred Fields of Study: Chemistry Biology Engineering Business or related discipline
Additional certifications in Project Management are valued but not required
Strong proficiency in Microsoft Office Suite particularly Excel PowerPoint Project and project management software such as Planview Smartsheet Planisware
Excellent organizational and time management skills with ability to handle multiple projects simultaneously
Outstanding written and verbal communication skills
Detail-oriented with strong documentation and process management capabilities
Experience with quality systems and GMP compliance preferred
Ability to work independently while collaborating effectively with cross-functional teams
Strong analytical and problem-solving skills
Proficiency in English required; additional languages may be needed based on location
Experience with project management software and tools
Ability to identify and mitigate risks while maintaining project timelines
Strong customer service orientation with excellent interpersonal skills
Flexibility to adapt to changing priorities and deadlines
Understanding of relevant industry regulations and standards
Experience in pharmaceutical healthcare or scientific industries preferred

Required Experience:

IC

Employment Type : Full-Time
Experience: years
Vacancy: 1