Operations Specialist

IMPORT PERMITS

• Ensure that all import permits are approved by COFEPRIS for all defined destinations prior to importing products.
• Preparation of all relevant legalized order documentation including letters of declaration and any other applicable import documentation.
• Maintain regular communications with internal and external stakeholders incl. department heads to support import permit approvals.
• Ensure proper documentation (manual guidelines BPPs) is all organized and filed for easy access.
• Ensure key supplier relationships are managed and performance is properly monitored by the respective business partner.
• Support in the checking of invoices. (Shopping Carts).
• Ensure that processes are executed according to corporate governance and guideline.

VISITS (POS)

• Ownership for complete order process for VISITs in SAP including events and services of RB coolers/VISIT items.
• Work with Budget/Material owners to analyze business plans and company spending to make recommendations for future cost optimization.
• Create and maintain close relationships with internal stakeholders to proactively align and support the identification of possible cost optimization and/or other improvements.
• In alignment with the Global Procurement Policy develop and implement procurement policies procedures and guidelines for VISITS in conjunction with department leads and department-specific requirements.
• Drive and coordinate efforts to provide transparency on and insights into 3rd party spend.
• Responsible for aligning/composing the Placement Forecast for VISITS items identifying risks and opportunities to the operating plan and financial framework.
• Develop establish implement and enforce supplier management and outsourcing guidelines obligations and service level agreements to the organization.
• Maintain and ensure accuracy of Material Master Data Creation and Purchase Price Variance (Standard Cost maintenance).
• Coordinates the request from external certificates for VISITs.
• Provides monthly status of VISITS availability.
• Establish and manage inventory levels to ensure not out of stocks inventory levels according to business plans and ensure healthy product age according to the quality guidelines. Alert to the S&OP Manager in case of risks in inventory management and provide plan to reduce risks.
• Preparation of all relevant legalized order documentation including letters and any other applicable import documentation.

KEY RESULTS & DELIVERABLES

• Ensure VISIT execution based on agreed plans.
• Accurate and timely processing of import permits according to the guidelines (documents standard times etc) defined by the market and Mexican authorities.
• Define and plan against an optimal inventory level to prevent OOS considering the market/supply chain volatilities.
• Ensure KPI targets are met.
• Adherence to HQ and local guidelines is monitored.
• Establish a strong network and foster collaboration with internal customers business units and Operations team members.

Qualifications :

• Minimum of 3 years experience in trade compliance customs regulations import operations and supply chain logistics ideally in the FMCG industry.
• Hands-on experience with obtaining and processing import permits through COFEPRIS (Mexicos regulatory agency).
• Experience with trade legislation import permits request and COFEPRIS procedures.
• Experience in working in a high volume FMCG industry is desirable.
• Excel Word and Power point skills.
• SAP (APO/ERP) experience is desirable.
• Good stakeholder management and relationship building skills.
• Ability to prioritize multiple activities and focus efforts.
• Profound analytical skills and creative problem-solving ability.
• Fluency in English is mandatory to operate effectively in an international environment.

Additional Information :

We believe in the potential of everyone to give wiiings to people and ideas regardless of gender expression race religion affective-sexual orientation origin age and the world of Red Bull everyone is welcome.

Remote Work :

No

Employment Type :

Full-time

Department / Functional Area: Operations
Experience: years
Vacancy: 1