Executive Assistant

Join Our Team as an Executive Assistant at Equivity!

At Equivity, we believe in creating a workplace where every team member thrives. We're seeking a passionate and dedicated Executive Assistant to bring their unique talents to our collaborative and supportive environment.

Your Impact

In this role at Equivity, you'll assist a US-based company, a leading provider of electric signs. Your contributions will help us deliver exceptional results and make a positive difference in our industry.

What You’ll Do:

· Manage calendars, appointments, meetings, and scheduling.

· Monitor and organize emails and flag items requiring attention.

· Draft and prepare emails, correspondence, and follow-up communications.

· Maintain task lists and follow up on outstanding items.

· Schedule meetings with employees, clients, vendors, and business partners.

· Prepare meeting agendas, notes, and action-item lists.

· Assist with updating project information and internal tracking systems.

· Help maintain Monday.com boards and project/task updates.

· Organize electronic files, documents, and company information.

· Assist with travel arrangements, hotel reservations, and itineraries.

· Perform online research and gather information as requested.

· Prepare basic Word, Excel, and Office documents.

· Follow up with team members regarding deadlines, deliverables, and requested information.

· Assist with miscellaneous administrative and personal scheduling tasks as needed.

What We’re Looking For:

• Bachelor’s degree in business administration, marketing, or a related field.
• Previous experience in similar fields.
• Perfect English communication skills, both written and verbal.
• Excellent problem-solving skills and attention to detail.
• Strong organizational and time-management skills.
• Professional communication skills.
• Proficient with Microsoft Outlook, Word, and Excel; comfortable learning and working with Monday.com and other business software.
• Ability to prioritize multiple assignments.
• Comfortable communicating with executives, employees, clients, and vendors.
• Able to work independently and take initiative.
• Reliable internet connection and professional home-office environment.

What we offer and other important information:

• $27,000- $30,000 pesos per month (based on experience and other factors/gross salary).
• Position on- site.
• Monday-Friday 6:00 am- 3:00 pm PST or 7:00 am- 4:00 pm MST.
• Enjoy proportional vacation time.
• Opportunities for professional development.
• A progressive company culture where your ideas are valued.

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