Payroll & HR Admin Specialist

Job Description

Payroll and HR operational matter: delivering support and advice on Payroll, Compensation, People Cycle activities in the most effective and efficient way to fulfil the purpose of the HR function and towards operational excellence.

• Ensure accurate payroll related calculations, tax related matter; year-end income tax activity, tax clearance for all foreigners and claim processing.
• Responsible for statutory related matter; support in opening of new accounts for set-up stores, submission of statutory related documents and timely payment.
• Ensure that the payroll practices comply with the national legislation; monitor update and change in the labour laws and taxation matter and tax clearance for all foreigners complies with the legislation.
• Monitor and identify any type of misuse of the payroll systems.
• Ensure that there is check and balance of the data input into HRIS and the accuracy of the data.
• Provide monthly accruals, reconciliation, recharge & other ad-hoc reports for Finance and HR Managers
• HR administrative matters for the co-workers in Service Office
• Support the Rewards team on the Salary Review Process (Eg. Generating or preparation of annual increment letter, Mass upload of salary information and etc.)
• Participate and support Rewards team in external compensation and benefits related survey for the use of market benchmarking.
• Provide advice & guidance on Payroll & HR policies and procedures
• Support in statutory related payments / claims for SO co-workers and Store (only if due to local / legislative constraints), local legislation, rules and guidelines are being adhered to and in compliance relating to all HR Processes
• Involved in the continuous HR improvement projects and any assigned job or duties

Qualifications

• Passionate about growing business and people together.
• Ambassador for the IKEA culture and values
• A desire for continuous improvement.
• Enjoy working in an ever-changing, vibrant and multi-dimensional environment
• 2 – 4 years of Payroll & HR management experience
• Strong in data management, MS Office skills and presentation
• Good understanding of work passes, taxation matters, payroll principles, practices and standard
• Able to apply relevant HR solutions to business needs
• Strong drive and problem-solving approach with attention to details
• Able to prioritise tasks / projects and maintain data accuracy
• Innovative and able to challenge common ways of thinking.
• Able to deal with ambiguity and navigate through uncertain situations.
• A strong drive for result.
• Good analytical skills and attention to details.
• Able to connect with people quickly.
• Self-driven with a positive and open-mindset.
• Application of tactical and operational thinking
• Able to communicate in English and Spanish (spoken and written)