Administrative Assistant

This Administrative Assistant role provides comprehensive administrative and human resources support to a chemical manufacturing facility in Nuevo León. It ensures efficient coordination across departments, manages vendor relationships, supports employee lifecycle processes, and contributes to compliance and continuous improvement initiatives. The position plays a key role in maintaining a well-organized, compliant, and people-focused work environment.

Primary Responsibilities

• Manage quotations, purchase orders, contracts, and service agreements for various vendors
• Maintain vendor records and support annual supplier evaluations
• Process invoices in SAP, assign cost centers, and ensure timely posting
• Track and reconcile monthly expenses for services, training, and benefits
• Support audits and documentation for Integrated Management Systems (ISO, OEA, CTPAT)
• Administer employee lifecycle documentation (hiring, onboarding, changes, terminations)
• Coordinate with Payroll for updates, benefits, and insurance processing
• Manage medical exams and occupational health compliance
• Maintain headcount, absence, turnover, and overtime reports
• Update organizational charts and job descriptions in coordination with HR and leadership
• Plan and track mandatory and functional training across departments
• Coordinate external training providers and certifications
• Support onboarding, internal tools, and employee engagement initiatives
• Conduct Gemba walks and support wellness and communication efforts
• Ensure compliance with labor and social security regulations
• Promote psychosocial risk prevention and support legal documentation
• Participate in continuous improvement and Lean initiatives
• Support performance evaluation processes and maintain confidentiality

Minimum Requirements

Preferred Requirements