Real Estate Transaction Coordinator

A leading real estate agency based in Puerto Vallarta we offer integrated solutions to clients purchasing or selling property in Puerto Vallarta.

We are seeking a highly organized and proactive Sales & Administrative Coordinator to support the day-to-day functioning of our mortgage and real estate operations. This is a dynamic, hands-on role that combines direct client support, team management, and administrative responsibilities. You will work closely with company leadership and team members from a established real estate company to help guide clients through the closing process, ensure smooth internal operations, oversee office staff and assist in administrative tasks for the transactions and the office. Responsibilities :

• Client and Agent Communication : Communicate with clients and real estate agents (via WhatsApp, email, phone calls, or in person) to explain the services and processes of the mortgage brokerage and the real estate agency. Coordinate appointments to visit properties and attend property showings with clients (occasionally).
• Form Management : Complete and manage required forms (bank applications, KYCs, privacy notices, etc.)
• Contract Drafting : Draft purchase agreements and listing agreements.
• Transaction Follow-Up : Provide follow-up and coordination with notaries and banks during real estate transactions.
• Sales Team Support : Assist with training sessions and performance evaluations for the sales team.
• Deed Coordination Drafting of public deeds. Coordination and follow-up with Notario, trust banks. Requesting notary budgets. Requesting capital gains calculations. Reviewing and organizing legal documentation. Requirements :
• Strong English level required
• Bachelor's degree in Law, Business Administration, Accounting, or similar– preferred but not mandatory
• Minimum of 1 year of experience in real estate / closing coordination.
• Minimum 1 year of experience that required communicating with international clients in English, handling complex or sensitive matters, and providing high-level service.
• Proficient in Microsoft Office (especially Excel) and familiar with platforms such as MLS, CRM (Zoho) and bank portals
• Professional appearance, strong communication skills, customer service mindset, well-organized, and a high sense of responsibility