Executive Assistant to the Founder

Full-Time | Remote | Based in Mexico | New York Business Hours (Eastern Time) Monthly Salary : MXN 17 000 Apply here : ✨ About the Role Join a fast-growing advisory firm as the Founder’s right hand. You’ll manage priorities, systems, and communication across multiple companies — from Mexico, fully remote. This role is built for a judgment-driven operator — someone who brings order to complexity, protects time as a strategic asset, and enables the Founder to execute at scale. You’ll thrive in a fast-paced, low-meeting environment that values clarity, precision, and proactive ownership. If you love anticipating needs before they’re voiced and translating vision into structure, this is where you’ll do your best work. Executive & Calendar Leadership (Core Focus) Own the Founder’s calendar across multiple companies and time zones — ensuring precision, flow, and protected focus blocks. Anticipate scheduling conflicts and align around strategic milestones (board meetings, investor calls, project cycles). Apply judgment to filter what’s urgent, what’s strategic, and what can wait. Keep information flowing through concise summaries, proactive updates, and clear next steps. Communication & Stakeholder Coordination Draft, edit, and adapt written communication to match executive tone when dealing with investors, boards, and senior leaders. Manage correspondence and follow-ups with speed, professionalism, and context. Coordinate between internal teams, vendors, and partners — ensuring the Founder always has the right context before every interaction. Operational Rhythm & Systems Track recurring cycles (board prep, investor updates, quarterly reviews) and prepare in advance. Maintain and refine documentation in Notion, AI-based planners, and CRMs. Support light project coordination, keeping deliverables aligned across entities. Assist with invoice tracking and other administrative logistics that support operational flow. Candidate & Board Support (Light Component) Coordinate logistics for board and candidate workflows — ensuring resumes, profiles, and deliverables are tagged and scheduled properly. Liaise with recruiters or team leads to maintain smooth hand-offs and follow-through. ✅ Who You Are A judgment-driven operator — you filter noise, prioritise strategically, and act with discernment. A fast, precise communicator — you write clearly and can mirror an executive’s tone. A systems thinker — you use structure and pattern awareness to make complexity manageable. Tech-confident — comfortable with Notion, CRMs, AI task planners, and automation tools. A partner-minded professional — you think with the Founder, not just for them. Calm under pressure, quick without being careless, always two steps ahead. What Success Looks Like The Founder’s week runs seamlessly. Priorities are clear, and communication is sharp. You pre-empt needs before they become requests. Systems stay clean, accurate, and up-to-date. Stakeholders trust you as the central point of clarity. What This Role Is Not If you need constant direction, daily check-ins, or thrive on people-ops-heavy work, this won’t be a fit. This is a high-autonomy role for someone who finds satisfaction in structure, precision, and forward momentum. Compensation Monthly Salary : MXN 17 000 (Full-time, remote position based on New York business hours) Apply here : Keywords Executive Assistant, Founder’s Assistant, Operations Coordinator, Virtual Executive Partner, Remote Assistant, Mexico, LATAM, English