▷ (20 / 10 / 2025) Administrative Assistant - MTY...

Join an Acclaimed Global Architecture Firm :

Valerio Architects is an acclaimed mid-size ±90 people multi-disciplinary Architecture and Interior Design firm, with offices in Los Angeles (US), New York (US), Milan (IT), Monterrey (MX), and Buenos Aires (AR) and a wide range of large, high-profile multinational clients. Our focus is on corporate interiors, brand development, hospitality, restaurant, and retail projects with an emphasis on complex, high-quality, sustainable solutions. Valerio Architects promotes high-quality, thoughtful, innovative design and is looking for candidates who share this commitment and bring the ability to contribute and translate design ideas into reality.

Who We're Looking For :

We are seeking a highly organized and professional Administrative Assistant to join our team in Monterrey. This individual will provide critical day-to-day support to our leadership and staff while helping to ensure the efficient operation of our firm.

Key Responsibilities :

• Answer and direct telephone calls
• Manage and log all shipping and receiving of drawings and parcels
• Perform accurate data entry and maintain various internal records
• Track staff attendance and assist with timesheet documentation
• Manage calendars and assist with meeting scheduling
• Help coordinate and set up for office and client meetings
• Take and distribute clear, organized meeting notes
• Assist staff with travel arrangements and process travel reimbursements
• Perform credit card receipt reconciliation and reporting
• Sort and distribute incoming mail, shipments, and courier deliveries
• Scan, file, and organize both digital and hard-copy documents
• Oversee maintenance and replacement of office equipment (i.e. printers, copiers, faxes, AV systems) and coordinate office supply inventory
• Assist with the planning and execution of internal meetings and special events
• Support general office upkeep and presentation to ensure a professional work environment

Qualifications :

What We Offer :

Compensation Salary Range : $20,000-$25,000 MX