Executive Assistant to Senior Leadership / Project Manager (Food Industry)...

Overview

We're seeking a highly motivated and detail-oriented Executive Assistant to provide top-level support to senior executives in a dynamic and fast-paced environment. The ideal candidate will be proactive, organized, and capable of handling a wide range of administrative and operational responsibilities with professionalism and discretion.

This individual will serve as a key point of contact for both internal teams and external partners, ensuring smooth communication, efficient scheduling, and timely follow-up across multiple ongoing initiatives. The role will also support project management for consulting engagements within the food and beverage industry.

Responsibilities

• Provide comprehensive administrative and operational support to executive leadership.
• Manage complex calendars, including scheduling internal and external meetings across multiple time zones.
• Coordinate travel arrangements, expense reports, and itineraries as needed.
• Prepare executives for meetings by organizing materials, drafting agendas, and compiling background information.
• Draft, edit, and proofread correspondence, presentations, and key documents on behalf of executives.
• Serve as a liaison between executives, clients, and project teams, ensuring clear communication and timely deliverables.
• Support project management activities, including monitoring timelines, tracking deliverables, and maintaining task updates.
• Maintain a high level of professionalism and confidentiality when handling sensitive information.
• Assist in coordination of consulting projects, including client communication, document preparation, and follow-up actions.

Qualifications