Executive Assistant (US-Based Health Startup)

Work Arrangement : Fully remote

Job Type :

Independent Contractor, Full-time

Salary Range : Competitive salary

Work Schedule :

Monday to Friday, 9 : 00 AM – 5 : 00 PM EST, 40 hours / week

Locations :

Remote, open to candidates from the Philippines, Africa, and Latin America

About Pearl Talent :

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for :

WATCH HERE

Why Work with Us?

At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, make an impact, and build a long-term career. We believe in creating environments where your potential is recognized, your voice matters, and your success is tied to meaningful work—not short-term perks. Joining Pearl means stepping into opportunities that challenge you, support you, and set you up for lasting success.

Role Overview :

We are seeking a highly organized

Executive Assistant with strong operations and project management expertise

to partner closely with founders and leadership teams. This role goes beyond calendar management—you will serve as the execution backbone of the business, driving cross-team coordination, ensuring client deliverables are met, and keeping operations running smoothly.

Your Impact :

By enabling leadership to focus on strategy and growth, you will ensure flawless execution across projects and help scale operations sustainably. You will be a trusted partner, problem-solver, and operator who ensures that nothing slips through the cracks.

Core Responsibilities :

Executive & Operational Support

Manage calendars, inboxes, travel, and daily workflows with precision.

Anticipate needs and proactively remove bottlenecks for leadership.

Prepare meeting agendas, capture action items, and drive follow-ups.

Project Management

Build and maintain project plans, dashboards, and execution trackers.

Coordinate cross-functional teams to ensure deadlines are met.

Document SOPs and improve internal processes for efficiency.

Operations & Systems

Manage workflows in tools like Asana, Notion, or Monday.com.

Oversee documentation, compliance tasks, and data organization.

Support financial and administrative processes as needed (invoicing, reporting, vendor coordination).

Requirements

Must-Have :

3+ years of experience as an Executive Assistant, Chief of Staff, or Operations Coordinator.

Strong project management background with experience using tools like Asana, Trello, or Notion.

Exceptional organizational and time management skills.

Experience supporting startup founders or leadership teams.

Excellent written and verbal communication in English.

Ability to work independently and anticipate needs without constant direction.

Nice-to-Have :

Familiarity with financial tools (QuickBooks, Xero, or similar).

Exposure to healthcare, tech, or professional services industries.

Background in operations or business administration.

Benefits

Competitive Salary : Based on experience and skills

Remote Work : Fully remote—work from anywhere

Generous PTO : Ample paid time off to rest and recharge

Health Coverage : HMO coverage after 3 months for full-time employees

Direct Mentorship : Grow through guidance from international industry experts

Learning & Development : Ongoing access to resources for professional growth

Global Networking : Work and connect with professionals around the world

Work-Life Balance : Flexible hours that support a healthy work-life balance