Senior Executive Assistant

Job Title :  Executive Assistant / Chief Of Staff

Company :  SkyGem Solutions / Mandel Family Office

Location :  Remote

Hours :  Monday to Friday | Full-Time | 9 : 00 AM – 6 : 00 PM EST

Reports To :  Joshua Mandel, Managing Partner

Pay :  $1600 – $2000 USD / month (based on experience)

Fluent English necessary both writen and verbal.

To My Future Executive Assistant Right Hand,

At SkyGem Solutions, we serve families and entrepreneurs with significant wealth, helping them design structures that protect and grow their legacies. When a client entrusts us with their generational wealth planning – from tax mitigation to insurance structuring to investment entity setups – they expect flawless execution.

This role requires a confident leader with a natural degree of dominance, organization and strong communication skills. If you tend to be shy or highly reserved, this may not be the right fit. You will be working withleading a global team spanning the US, and Latin America, while also interfacing directly with clients worldwide. We’re looking for someone who can inspire, focus, and guide others with authority all while building strong, professional relationships.That’s where you come in.

We’re hiring a Executive Assistant / Chief Of Staff  to be the operational backbone of our team. This isn’t a reactive role. We’re looking for someone who sees the gaps before anyone else does. Someone who tracks complex projects with ease, keeps leadership accountable, and ensures that no ball is ever dropped – ever.

Behind our country-wide recognized success is our team. I believe my employees are my greatest investment, which is why I’ve created a place where your talent, structure, and proactive thinking are genuinely valued. If you thrive in high-trust environments, love managing complexity, and want to work at the intersection of private client service, operations, and leadership – I want to meet you.

Thanks for considering it,

Joshua Mandel

Managing Partner

Your responsibilities will include :

• Heavy calendar management and inbox ownership – ensuring every commitment is captured and prioritized.
• Project management – taking notes and action items from meetings, building timelines, holding vendors and team members accountable, and ensuring projects move from idea to completion.
• Process building & SOP creation – not just following systems, but creating them.
• AI-enabled workflows – familiarity with (or eagerness to learn) AI tools to streamline repetitive tasks and build automations.
• Client-facing deliverables – preparing pitch decks, coordinating travel, and handling logistics for live events and workshops.
• Engagement & outreach – light DM engagement, outbound messaging, and relationship nurturing.

The Person :

A Final Word :

This is one of the most important roles in our organization. It requires intelligence, resilience, and an ability to bring calm to chaos while keeping up with a founder building at high speed.

If that excites you, if you see yourself not just surviving but thriving in that environment, then I want to hear from you. But if you’re looking for an easy, clock-in / clock-out role, this isn’t for you.

I invest deeply in my employees because they are my greatest investment. And if you are the right person, this will be one of the most challenging, fulfilling, and rewarding positions of your career.

Compensation & Growth

Pay : $ USD / month depending on experience and capability

Long-term, career-building opportunity with direct leadership exposure

High autonomy, trust, and opportunity to contribute meaningfully

Culture built on clarity, structure, and contribution