Executive Secretary / Administrative Assistant Senior

Requirements :

~ Bachelor's degree in Business Administration or related field (preferred).

~3+ years of experience as an Executive Assistant.

~ Excellent written and verbal communication skills in English.

~ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with tools like Zoom, Teams, and project management software is a plus.

~ High level of professionalism and confidentiality.

~ Strong time management and multitasking abilities.

~ Ability to work independently and collaboratively.

Responsibilities :

Manage and maintain executives' calendars, including scheduling meetings, appointments, and travel arrangements.

Screen and prioritize incoming communications, including emails, phone calls, and correspondence.

Prepare reports, presentations, and other documents as needed.

Coordinate internal and external meetings, including logistics, agendas, and follow-ups.

Handle confidential information with discretion and professionalism.

Assist with special projects and strategic initiatives as assigned.

Liaise with internal departments and external stakeholders on behalf of the executive.

Process expense reports and ensure timely reimbursement.

Provide support during board meetings, including preparation of meeting materials and taking minutes when required.