Administrative Coordinator

Job Title : Corporate Operations Specialist

About the Role :

The Corporate Operations Specialist will execute administrative tasks efficiently and effectively in a timely manner. This role requires strong organizational skills, attention to detail, and excellent communication abilities.

Responsibilities :

• Schedule and coordinate complex meeting requests and logistics
• Coordinate travel arrangements, including air, hotel, ground transportation and meal reservations
• Ensure timely administration of any required visa / travel documentation processes
• Compile and submit timesheets and expense reports according to policy
• Employ best practices when accessing the CRM, including timely and accurate contact creation / updating of contact, opportunity and meeting activity information, according to global data standards
• Process vendor invoices using iProcurement, including new vendor set up, purchase order requisition, receipting invoices and proactive status updates to key stakeholders in a timely manner
• Research and coordinate internal and external events (i.e. dinners, happy hours, team building events, etc.)
• Research and coordinate corporate gifts (i.e. new joiners, baby, wedding, funeral, illness, promotion)
• Provide coverage for EAs / AAs who are out of the office and ensure seamless handoff upon EA / AA return
• Reserve conference room space through internal conference room systems
• Build and maintain cooperative relationships with colleagues at all levels
• Perform other related duties as required by management

Requirements :

Benefits :

This role offers competitive salaries, comprehensive benefits and programs, career mobility, employee network groups, volunteer opportunities, and other programs.

About Us :

We are committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people regardless of their sex / gender, marital or parental status, ethnic origin, nationality, age, background, disability, sexual orientation, gender identity, gender expression or any other characteristic protected by applicable law.