Partner Assistant

Job Description

The Partner Assistant provides administrative support for Management Team members at Roland Berger across the America region.

While the nature of the job responsibilities will remain primarily administrative, they may differ based on the requirements of each leader being served.

This position requires a high level of confidentiality and discretion in communications, strong professional and ethical standards, the ability to manage multiple relationships both internally across the firm and externally with clients, excellent time and project management skills, and the ability to understand and adapt to business needs.

Responsibilities :

Conducts scheduling and calendar management, follow-up calls / emails, and distribution of meeting materials

Proactively supports leaders with internal / external commitments in a fast-paced and client changing environment.

Anticipates Management Team member needs

Complete timesheets for management team members

Coordinates meetings, presentations, and other events and activities

Sort / distribute mail and packages

Answer incoming office phone calls and direct, as appropriate

Arranges office facilities, including scheduling meeting rooms, audio-visual, and catering, as needed

Coordinates travel arrangements and prepares and submits expense reports for Partners

Researches administrative matters; refers questions and issues to appropriate department for further information and problem resolution

Maintains standard documentation, such as organization charts and distribution lists

Compiles information and populates PowerPoint presentations and Excel spreadsheets

Gathers leader feedback for presentation and spreadsheet correction

Prepares and submits client invoices

Qualifications

Required

Minimum 3-5 years related experience, preferably within professional services

Bachelor's degree required

Strong knowledge of Microsoft PowerPoint, Word, Excel, and Outlook

Preferred

Strong interpersonal and communication skills with the ability to effectively interact and respond to staff, leaders, and clients in an accurate and timely manner

Ability to quickly and effectively comprehend, compose, and develop general business materials such as correspondence and presentations

Keen attention to detail

Excellent organizational skills and the ability to handle and prioritize multiple and varied tasks

Demonstrates good judgment and takes accountability for decisions and results

Must be capable of working independently

Willingness to operate in a flexible and ambiguous environment

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