[01 / 11 / 2025] Real Estate Transaction Coordinator...

A leading real estate agency based in Puerto Vallarta we offer integrated solutions to clients purchasing or selling property in Puerto Vallarta.

We are seeking a highly organized and proactive Sales & Administrative Coordinator to support the day-to-day functioning of our mortgage and real estate operations. This is a dynamic, hands-on role that combines direct client support, team management, and administrative responsibilities.

You will work closely with company leadership and team members from a established real estate company to help guide clients through the closing process, ensure smooth internal operations, oversee office staff and assist in administrative tasks for the transactions and the office.

Responsibilities :

• Client and Agent Communication :

Communicate with clients and real estate agents (via WhatsApp, email, phone calls, or in person) to explain the services and processes of the mortgage brokerage and the real estate agency. Coordinate appointments to visit properties and attend property showings with clients (occasionally).

Complete and manage required forms (bank applications, KYCs, privacy notices, etc.)

Draft purchase agreements and listing agreements.

Provide follow-up and coordination with notaries and banks during real estate transactions.

Assist with training sessions and performance evaluations for the sales team.

Drafting of public deeds.

Coordination and follow-up with Notario, trust banks.

Requesting notary budgets.

Requesting capital gains calculations.

Reviewing and organizing legal documentation.

Requirements :