Virtual Assistant (Remote - Mexico)

Executive Assistant / Virtual Assistant Job Description Overview We are seeking a highly organized, proactive, and tech-savvy Executive Assistant (EA) / Virtual Assistant (VA) to support our growing organization.

This role requires someone who is reliable, detail-oriented, and adaptable, with excellent communication skills and the ability to manage multiple tasks simultaneously.

This is a primary role for someone looking for long-term growth within the organization.

While the EA will have designated working hours, they must also be available for additional hours if needed and be open to receiving voice notes and text messages at any time.

They will not be expected to respond or act on them immediately unless urgent, but they must review them first thing in the morning during their workday.

Key Responsibilities Administrative & Scheduling Support

• Manage and schedule appointments, meetings, and global speaking engagements, social media platforms uploads, newsletter.
• Organize and maintain multiple calendars across platforms, including : ○  Mac-based (iCloud Calendar) ○  Windows-based (Outlook Calendar) ○  Google Calendar ○  iOS calendar apps
• Handle email correspondence professionally and efficiently.
• Coordinate and organize travel arrangements for international events.
• Create and manage Google Meet meetings, calendars, Zoom meetings or others, ensuring proper scheduling and invitations.

Podcast & Media Coordination

Speaking Engagement & Presentation Support

Affiliate & Business Relationship Management

Project & Task Coordination

Technical Proficiency

Ideal Candidate Profile

Confidentiality & Security

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