General Operations Assistant

Join an Acclaimed Global Architecture Firm : Valerio Architects is an acclaimed mid-size ±90 people multi-disciplinary Architecture and Interior Design firm, with offices in Los Angeles (US), New York (US), Milan (IT), Monterrey (MX), and Buenos Aires (AR) and a wide range of large, high-profile multinational clients. Our focus is on corporate interiors, brand development, hospitality, restaurant, and retail projects with an emphasis on complex, high-quality, sustainable solutions. Valerio Architects promotes high-quality, thoughtful, innovative design and is looking for candidates who share this commitment and bring the ability to contribute and translate design ideas into reality.

Who We're Looking For :

We are seeking a highly organized and professional Administrative Assistant to join our team in Monterrey. This individual will provide critical day-to-day support to our leadership and staff while helping to ensure the efficient operation of our firm.

Key Responsibilities :

Answer and direct telephone calls

Manage and log all shipping and receiving of drawings and parcels

Perform accurate data entry and maintain various internal records

Track staff attendance and assist with timesheet documentation

Manage calendars and assist with meeting scheduling

Help coordinate and set up for office and client meetings

Take and distribute clear, organized meeting notes

Assist staff with travel arrangements and process travel reimbursements

Perform credit card receipt reconciliation and reporting

Sort and distribute incoming mail, shipments, and courier deliveries

Scan, file, and organize both digital and hard-copy documents

Oversee maintenance and replacement of office equipment (i.e. printers, copiers, faxes, AV systems) and coordinate office supply inventory

Assist with the planning and execution of internal meetings and special events

Support general office upkeep and presentation to ensure a professional work environment

Qualifications :

Minimum 3 years of administrative experience in a professional office setting

Proficiency in Microsoft Office Suite (Outlook, Word, Excel)

Proficiency in Mac / Apple related products and related office software

Exceptional organizational, communication, and time management skills

Detail-oriented with a proactive and solution oriented approach

Ability to handle sensitive information with discretion and professionalism

Ability to multitask and work independently

What We Offer :

Competitive salary, commensurate with experience

Opportunities to work on complex, high-profile projects in a supportive, collaborative environment

Growth pathways and ongoing professional development within a prestigious, globally-recognized firm

Compensation Salary Range : $20,000-$25,000 MX